Effective Date: 18/03/2024
ThinkingBeyond is committed to safeguarding the privacy of individuals who interact with our organisation. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of personal information provided to ThinkingBeyond. By applying to participate in one of our programmes or events you consent to the terms outlined in this policy.
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- Collection of Information: We collect personal information such as your full name, preferred name, age, grade, high school/university name, and country name for the purpose of event registration and communication. This information is provided voluntarily by you through our registration forms.
- Use of Information: The information provided will be used solely for the purpose of organising and facilitating the respective event. This includes, but is not limited to, event registration, communication with participants, and event-related updates or announcements.
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Legal Basis for Data Processing: We process your personal data based on the following legal grounds:
- Consent: For using your images and sending marketing communications related to future events.
- Performance of a Contract: For facilitating your participation in the event, managing registrations, and event-related communications.
- Legitimate Interests: For promoting our events, unless you choose to withdraw your consent.
- Data Security: We take appropriate measures to protect the personal information provided by participants, including encryption and secure storage practices. Access to this information is restricted to authorised personnel only.
- Sharing of Information: We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as required by law or in compliance with legal processes.
Additionally, any submitted work (including, but not limited to code, posters, videos or papers) developed by you during your participation, or as a result of the event, can be used for promotional and marketing purposes related to the event, including but not limited to social media posts, website content, and promotional materials. Upon request to the organisers via our contact form we may change your name to protect your privacy.
- Use of Event Photography: By attending a ThinkingBeyond event, you grant ThinkingBeyond the right to capture and use photographs or video recordings of the event, which may include images of participants, for promotional purposes. These images may be shared across our social media channels and other promotional platforms. If you do not wish for your image to be used, you can withdraw your consent by notifying us via our contact form or the programme organisers’ contact email address shared with participants of our events. Upon receipt of such notice, we will make reasonable efforts to cease using your image in future promotional materials.
- Withdrawal of Consent: You have the right to withdraw your consent for the processing of your personal data at any time. This includes the use of your image in event photography or other personal data collected during your participation. To withdraw consent, please contact us via our contact form or the email address provided. Upon withdrawal, we will cease processing your data for the purposes to which you originally consented. Note that withdrawal of consent to process your data as regards our programmes may prevent your participation.
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Access, Correction, and Erasure: You have the right to access, correct, or request the deletion (erasure) of any inaccuracies in your personal information held by us. If you would like to review, update, or delete your information, please contact us via our contact form. We will respond to your request in line with applicable legal requirements.
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Data Retention: We retain personal information for as long as necessary to fulfill the purposes outlined in this privacy policy or as required by law. When personal information is no longer needed, we ensure it is securely deleted or anonymised.
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International Data Transfers: If we transfer your personal data outside of the UK or EU, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or adequacy decisions, to ensure the protection of your personal data.
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Supervisory Authorities: If you believe that your data protection rights have been violated, you have the right to lodge a complaint with your local supervisory authority. In the UK, this is the Information Commissioner’s Office (ICO). For EU residents, please contact your national data protection authority.
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Changes to Privacy Policy: We reserve the right to update or modify this privacy policy at any time. Any changes will be effective immediately upon posting on our website. It is your responsibility to review this policy periodically for updates.
- Contact Us: If you have any questions or concerns regarding this privacy policy or our data practices, please contact us via our contact form.
- Collection of Information: We collect personal information such as your full name, preferred name, age, grade, high school/university name, and country name for the purpose of event registration and communication. This information is provided voluntarily by you through our registration forms.
By participating in our programmes or events, and by providing your personal information, you acknowledge that you have read, understood, and agree to this privacy policy.
Last Updated: 04/10/2024